Business Admin Support

  • Location

    Reading, Berkshire

  • Sector:

    Accountancy & Finance

  • Job type:

    Contract

  • Salary:

    Up to £28500.00 per annum

  • Contact:

    Karen Brown

  • Contact email:

    karen.brown@volt.eu.com

  • Job ref:

    75423-ADMIN-KAB_1572021027

  • Published:

    about 1 year ago

  • Duration:

    78 weeks

  • Expiry date:

    2019-11-06

  • Start date:

    asap

My client a major technology company are looking fro an experienced Administrator supporting 4 or 5 leads

The Role:
Providing administrative support to three senior sales directors in Specialist Sales Unit.
Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.

  • Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.

  • Book meeting rooms, catering and AV for director's meetings.

  • Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.

  • Preparing expenses for each director and providing guidance and policy support to the wider team.

  • Managing logistics for all internal and external meetings / presentations for directors

  • Manage and monitor actions from each sector Leadership meetings.

  • Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner

 

The Person Required:

  • Has a self-motivated, hands on, can do attitude

  • Is friendly and approachable, with an outgoing personality to mix well with strong sales teams

  • Gets excited by new technology and is embracive of change

  • Is proficient in Microsoft Outlook and Office. Good knowledge of social media / Yammer - they enjoy communicating with others

  • Can actively demonstrate their problem solving skills and how they step forward to lead

  • Has the ability to deal with numerous competing demands and range of different people

  • Thrives when working to tight deadlines, multitasking and facing pressure

  • Enjoys working in a fast paced, high tech multinational, multi time-zone culture


Success Criteria:

  • Provides effective Multi Director Support and enables all staff within their sectors to work as efficiently and effectively as possible.

  • Presents an enthusiastic and professional image on behalf of the Group, both internally and externally and at all times.

  • Become an integral member of the administrative community within the wider group. Provide back up support to other admins during busy times & holiday cover.

  • Maintains and seeks to improve administrative processes on behalf of the team and freely shares best practice.

  • Attention to detail - we are dealing with £multi-million accounts. Error free and timely correspondence is essential.

  • Uses initiative appropriate to position, escalating where appropriate.

  • Confident with scheduling across multiple time zones and communicating with colleagues from all countries.

  • Demonstrates exceptional time management, organisation and planning skills.

  • Demonstrates ownership, tracking and follow through to resolution on all queries and issues.

  • A minimum of two years' experience in a similar role with strong organisational skills