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Timesheets and Expense Claims

​Timesheets

You can download Volt’s easy to use Microsoft Excel timesheets here:

Timesheet - UK - Weekly (Hourly Pay Rate)
Timesheet - UK - Weekly (Daily Pay Rate)
Timesheet - UK - Monthly (Hourly Pay Rate)
Timesheet - UK - Monthly (Daily Pay Rate)
Timesheet - BE - Monthly
Timesheet - FR - Monthly
Timesheet - FR - Daily

Timesheet Procedure

Be aware that procedures may vary from contract to contract, so please refer to the documentation included with your contract folder. If you have any queries, then speak with your Account Manager who will be happy to answer any questions.
Please remember you will still have to print these forms and get them approved by the client.

PAYE Timesheets

Weekly must be received by the accounts team by Wednesday 10am, and monthly must be received by the accounts team on the 1st week of the month by Wednesday 10am.

Month End Dates for UK Timesheet Cut-Off

Limited / Umbrella Contractors 

For paper-based timesheets we will endeavor to make payment four working days after receipt of an approved correct timecard.

The following table sets out Volt’s final working days for each accounting period. Please complete your timesheet up to these dates.

Month

 Nov

 Dec

Jan

 Feb

 Mar

 Apr


 30/11/19

 31/12/19

 31/01/20

 29/02/20

 31/03/20

 30/04/20

Month

 May

 Jun

 Jul

 Aug

 Sep

 Oct


 31/05/20

 30/06/20

31/07/20

 31/08/20

 30/09/20

 31/10/20




If Volt’s client has set their own cut-off dates (e.g. exact calendar months), you will be notified by way of a modified timetable or the intervals will be shown in your contract.

Please note that, in accordance with your contract, submission of your timesheet and invoice must be made within six weeks of the appropriate month end date for fees to become due and payable in accordance with this procedure.

Month End Dates for International Timesheet Cut-Off

Limited / Umbrella Contractors 

For paper-based timesheets we will endeavor to make payment four working days after receipt of an approved correct timecard.

The following table sets out Volt’s final working days for each accounting period. Please complete your timesheet up to these dates.

Month

 Nov

 Dec

Jan

 Feb

 Mar

 Apr


 05/12/19

 06/01/20

 06/02/20

 05/03/20

 06/04/20

 06/05/20

Month

 May

 Jun

 Jul

 Aug

 Sep

 Oct


 04/06/20

 06/07/20

06/08/20

 04/09/20

 06/10/20

 05/11/20




Contractor Expense Claim Form

Limited Company and Umbrella contractors

Expenses, as provided for in your contract, must be supported by both an authorised claim form (see link below) and receipts. If your expenses are entered for approval the same way as you enter your timecard, then this must be approved before payment can be made – an approved expenses claim form will not be accepted in these cases. The payment of expense claims are subject to the same deadlines as timesheets.

Contractor Expense Claim Form GBP
Contractor Expense Claim Form EURO